Employment Opportunity

Executive Assistant to the Executive Vice President

The Executive Assistant role calls for providing executive and personal administrative support and assistance to the EVP (75%) and some support to the General Counsel (25%).

Main Job Tasks and Responsibilities

Responsibilities include, but are not limited to:

  • Provide executive day-to-day support with 100% confidentiality
  • Manage executive calendar, electronic tracking, bookings, invoicing, payments & expenses, and travel (there is not much work travel, but there is personal travel)
  • Meeting support: minutes, location booking, attendee reminders, scheduling, materials, agendas and confirmations.
  • Write and edit Executive materials, communications and presentations (ensure 100% accuracy of reports, projects and business processes)
  • Maintain files –personal and subject matter– both electronically & paper files
  • Contribute to the management and research of special projects
  • Work with one other Senior EA to assume responsibility of land development filing system (the company has several divisions, one of which is land development; maintaining these files and uploading existing paper files electronically will be an important job task)
  • Track and schedule all major meetings and conferences
  • Assist in the committee planning of various business & social events (2 major corporate events – charity event and holiday party)
  • Light personal assistant tasks as needed
  • Perform general administrative functions

Key Qualifications

  • 5 + years experience working as an Executive Assistant or equivalent
  • Completion of post- secondary education
  • Detail-oriented with 100% follow up
  • Superior problem solving skills
  • Expert ability to prioritize and multitask complex business information
  • Excellent project management, organizational and communication skills
  • Flexible, proactive and persistent
  • Advanced competency in Microsoft Office (Excel, PowerPoint and Word – most important are Word and PPT)

Email: employment@kaneff.com